• 4450-R Food Service Management

         Charging School Meals

         The goal of the Williamston Community Food Service Department is to provide healthy meals to
    all students on a daily basis. It is not the intent of school food service to deny a student a meal or
    embarrass a student due to cafeteria charges. The purpose of these rules and regulations is to establish
    consistent meal account procedures throughout the district to minimize the fiscal burden to the district.
    The following guidelines will apply regarding charges.

         Students in grades K-12 who do not have meal money to pay for their breakfast or lunch are
    permitted to charge a maximum of three reimbursable lunches once their balance reaches zero. Students
    who have reached their charging limit and request a meal will be offered an alternate meal which consists
    of a bowl of cereal, a serving of fruit or vegetable and milk. The cost of the alternative meal will be
    added to the outstanding balance. If a student has a charge balance, the school must provide a meal when
    the student is using money to pay for the current day's meal or future meals.

         The charging privilege pertains to complete school meals only. Students who have negative
    account balances cannot charge a la carte items.

         Cashiers will inform students when they get low on funds to let their parents know that they need
    more money. When a student's account falls below zero in their account, the parent or guardian will
    receive an email alert to notify that their student's account is in need of a deposit.

         The point-of-sale system tracks all charges and payments. Students with unpaid balances are
    required to pay their owed balance in full by the last day of each school year. No charging will be
    allowed the last week of every school year to make certain that all debts are paid in full by the end of the

         If a student is without meal money on a consistent basis, the administration will investigate more
    closely and take further action as needed. If financial hardship exists, parents and families are encouraged
    to apply for free or reduced price lunches for their child.

         These rules and regulations are to comply with Office of Management & Budget Guidance for
    Grants, per 2 CFR Part 200.426, bad debt (debts which have been determined to be uncollectable),
    including losses (whether actual or estimated to be uncollectable), including losses (whether actual or
    estimated) arising from uncollectable accounts and other claims, are unallowable.

         Adopted: May 15, 2017

    Meal Charging Policy.pdf